The recent COVID pandemic disrupted many workplaces, and triggered organizations to review their office utilization, workspace planning processes, and priorities. In the process, many realized that they lacked the information, tools, or both to make good decisions about how to optimize their space usage.

Hybrid office planning poses a new challenge
The increases in remote and hybrid work brought on by the pandemic restrictions are lasting longer than some pundits expected, and may even indicate long-term changes in how workspaces are used. Organizations are looking at flexible workspaces in particular as one way to accommodate the evolving needs of the workforce, but space planning teams lack experience and understanding about how best to set up such spaces and plan for efficient operations.

Here’s an example of how the maintenance processes work without and with Vector Flow based on a real customer experiencing security device or system failure.

More than 50 percent of respondents in a recent McKinsey[1] survey noted they are optimizing their real-estate portfolios or have already done so. At the top of their list are flexible work arrangements and early lease termination based on workspace occupancy data.

The Data May Already Exist
In fact, there is a good possibility that the data needed to make better space planning decisions already exists, and can be drawn from your existing physical security system! Think of it – leveraging an existing physical security system to provide occupancy and usage data is a win-win, and makes implementation faster and less costly.

The Solution: Vector Flow’s Workspace Occupancy Dashboard
The Vector Flow platform has the capability of integrating with your existing physical security system, and capturing data about workspace occupancy and usage. This data enables space planning teams to effectively track and forecast occupancy in whatever way provides the most actionable information – by Departments, Business Units, Personnel types, Peak Occupancy, Day of the Week, and more.

Vector Flow’s system utilizes data intelligence powered by AI/ML technologies to provide the best insights from existing physical security systems and Wi-Fi systems without installing any expensive new hardware or sensors. The dashboard provides you with multiple actionable insights about your flexible workspaces which can be leveraged to identify popular and underutilized spaces and forecast future use of your space.

Benefits from Better Workspace Insights
Armed with these insights, management can make informed decisions about office utilization, workspace planning, and more, with the most current data and complete visibility.

For example, property managers will be better armed to match office space to the needs and identify areas that may no longer be needed. Environmental health and safety teams will be able to identify areas that are overcrowded or underutilized, information that not only will help them keep the occupants safer but also support compliance and reporting issues. Facilities teams will be more aware of actual usage patterns and better equipped to plan for support services, cleaning, and other facility-related decisions. In total, space planning teams have never before had this level of data accuracy, supported by AI/ML technology to provide actionable insights.

In an upcoming blog post, we will dive into how specific Workspace Occupancy Dashboard features help meet organizational needs.

Contact us to learn more about how Vector Flow’s Workspace Occupancy dashboard can help organize office workspaces efficiently and effectively.

Watch our on-demand webinar “Using Physical Security systems to empower Spatial Intelligence in your office” where we discussed how you can leverage your existing Physical Security system to better plan your workspace and improve real-estate utilization, access the recording here.

By: Vector Flow