Physical Workforce Identity Solutions

Solutions

Solving Physical Access Compliance Challenges

Watch Our Webinar

Enterprises are in constant state of flux. Business conditions change, mergers and acquisitions happen, old contracts expire, new ones emerge, contractors, temporary workers and third parties are now part of the workforce, and people move to new locations or roles with new responsibilities. All of these changes put constant pressure on organizations to ensure that the right folks have the right access to physical entities at all times.

Schedule a Demo

Vector Flow’s Intelligent Physical Workforce Identity solution with advanced Artificial Intelligence (AI) capabilities performs advanced peer group analytics and reduces self-service requests, and makes real-time recommendations for common end-user’s access requests such as:

  • Physical access assignment or terminations
  • Access requests and approvals
  • Area owner and manager’s access audits and attestation
  • Recommendations: Intelligent data-driven AI algorithms provides real-time recommendations to end-users for tasks such as:
    • New hire access assignment
    • Request for access
    • Approval for requested access
    • Termination of access
    • Access audits and compliance to regulations
Download Whitepaper

Recommendations cut down decision time and errors, and conducts thorough research in a split second by applying expert AI rules to extract meaningful information to help make the right decision.

  • Ability to enhance workflows, rules etc. to meet your business requirements

The physical Identity Lifecycle Management solution provides easy automated steps to approve workflows, provides perpetual audit information for auditors and ensures that data privacy of users is always maintained.

A recent customer automated over 95% of the manual tasks associated with on/off boarding of the identities across their physical infrastructure. Facility access assignments are given in minutes versus days or weeks at times boosting dramatic increase in productivity. The system comes with an expert recommendations engine so that the right level of facility access can be requested and approved.

Area owner and manager access audit tasks were all automated achieving over 99% of audit completion tasks at every audit cycle. The system keeps track of continuous access audit by having intelligent algorithms analyze and place limitations on who can get into your organization’s restricted doors, where, when and how they can access it, and what they can do with it.

Who: Ensuring only active employee and contractors have access to restricted doors with proper approvals and permissions.

What: Ensuring that the new hire gets the appropriate access privileges for the role and location of the person. If the role changes, the associated physical access privileges will also be updated.

Where: Ensuring the person’s access depends upon their location and that if the location changes, the physical access adjusts accordingly.

When: Ensuring access is granted when it is needed, especially for contractors and third parties to ensure elimination of risks with 24×7 access. Granular physical access controls can provide temporary access for a limited amount of time. For example, a contractor could be given credentials that are set to time out at the end of their contract. Or traveling sales-people get building access only when they are visiting.

Why: Physical access granted is mapped to the role the person has and also takes into account their peers under the same management hierarchy, location, etc. This approach helps keep physical access tightly managed as opposed to getting privileges amassed over time.

Where When How Why Who What Diagram
Where When How Why Who What Diagram

Who: Ensuring only active employee and contractors have access to restricted doors with proper approvals and permissions.

What: Ensuring that the new hire gets the appropriate access privilege for the role and location of the person. If the role change, the physical access will also get affected.

Where: Ensuring the person’s access depends upon his location and that if the location changes, the physical access also change.

When: Ensuring access is granted when it is needed, especially for contractors and third parties to ensure elimination of risks with 24×7 access. Granular physical access controls can provide temporary access for a limited amount of time. For example, a contractor could be given credentials that are set to time out at the end of their contract. Or a traveling sales person gets building access only when he is visiting.

Why: Physical access granted is mapped to the role the person has and also takes into the account his peers under the same management hierarchy, location, etc. This approach also keeps the physical access to be tightly managed as opposed to getting it amassed over time.

Intelligent Self-service for Access Request, Approvals and Audits

As a workforce place changes, so does the workforce identity lifecycle. People change work locations or need access to visiting locations, their managers or reporting structures. They may change their roles and departments, or go on an extended leave of absence. Some area owners and managers conduct periodic access audits as well and approve requested access from their employee base. In all such cases, Vector Flow makes the job easier for people to handle these tasks without calling the security help desk. This helps reduce the burden on facility management by eliminating manual and repetitive processes.

Request a Personalized Demo
My Task

Vector Flow’s Intelligent data-driven algorithms performs advanced peer group analysis to reduce self-service requests, makes informed access approval decisions based on identity insights and makes real-time recommendations for common end-users’ tasks. Vector Flow ensures the right identity gets the required access to the right entry point in the right location for the job function that particular identity has to perform. A tight regiment like this will never leave any back door open for fraud, IP theft and data breach.

A Vector Flow customer reported about 1250 self-service tasks being performed daily, saving the company thousands of dollars per day. Also, the productivity impact has been huge since the requested access is granted in a few minutes after necessary approvals, as opposed to days or weeks at times.

Maximize Space Utilization Safely with AI-driven Insights

Global CIOs and decision makers are under elevated pressure to devise effective methodologies to safely bring employees back to work while also making the best use of operational facilities and available budget allocations. Effective decision making involves having precise information on available space, leasing contracts, occupancy information, building management and OPEX costs.

The Vector Flow platform gathers real-time statistics on occupancy metrics such as number of people on site per day, per site, and per organization. Additional detailed information such as occupancy control metrics per buildings (or other applicable metrics such as occupancy per floor, or per restricted area such as a laboratory or data center) are also captured. Advanced Artificial Intelligence (AI) algorithms then provide specific recommendations on how best to repurpose underutilized spaces, enable access based on essential work approvals and increase overall facility utilization.

EAM Dashboard

Vector Flow’s software modules perform deep mining on identifying invisible access patterns, revealing specific facility usage and occupancy information for each space. The solution’s AI-based Identity risk engine runs continuously in the background to detect access anomalies, and checks for unused access profiles, ghost accounts, or terminated identities that are still active. The software’s continuous enforcement of security policies and physical access privileges helps maintain compliance to regulations such as Sarbanes-Oxley, Gramm-Leach-Bliley, and HIPAA.

Schedule a Demo

During pandemic conditions, deep identity and access analytics can also be used to report real-time contact tracing. If any identity tests positive, the Vector Flow solution can quickly identify the affected personnel, what areas or locations may have been affected, and who needs to be quarantined, along with other related operational determinations. As per social distancing policies, such as the new CA AB 685 and CAL/OSHA reporting requirements, notifications are sent to affected individuals and proper retroactive procedures such as suspended access privileges are automatically triggered.

real-time statistics on occupancy metrics

Contact us Now for a Demo

Request Demo

Contact us Now for a Demo

Request Demo