COVID Return-to-Work Portal Helps Bring Workers Back Safely


Organizations have begun bringing workers back into offices and other facilities even as the world continues to battle the COVID-19 pandemic. To effectively resume operations, there are many factors to consider, including:

  • The safety, health and wellness of workers, visitors, and vendors
  • Adherence to Federal, State, and local guidelines
  • Workplace and Occupation-specific risks

It is essential to create a balance between efficient business operations and workers’ health and safety, while providing workers with an environment where they feel safe, confident, and productive to minimize risk.

Vector Flow’s COVID Return-to-Work Portal provides an AI-based end-to-end solution utilizing high-performance data streaming and pre-defined COVID playbooks. This easy-to-use, configurable yet intuitive solution integrates with your own data to ensure compliance to COVID-related regulations and organizational policies. The Vector Flow COVID Return-to-Work Portal enables you to achieve a safe, compliant workplace by offering a product that automates:

  1. Vaccination Mandate Tracking
  2. Periodic Health Screening
  3. HR/Healthcare Team Portal, Case Management
  4. Physical Access Management and Enterprise Integrations
  5. Contact Tracing and COVID Compliant Reporting
  6. Return to Work and Site Occupancy Dashboard

The system also supports a wide variety of configuration parameters that help tailor your Organization’s Ready to Work Program.

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Vector Flow’s COVID Return-to-Work Portal is a highly secure highly secure solution can run either On Prem, on your Cloud or hosted in the Vector Flow Cloud. Vector Flow data processing follows HIPAA compliant standards, with security features including data encryption and key management, AES-256 encryption for data at rest, SSL for data in transit, role based access control with specified levels of access, and audit trail logging. Vaccination and testing attestation records can be stored within Vector Flow’s encrypted database on-premises or in a Secure Data Vault.

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Key COVID Return-to-Work Portal Features

This software portal is specifically designed to help organization smoothly manage return to work of workforce using mobile-enabled, easy-to-use application which can be easily integrated with organization’s physical security systems to implement organization wide policies by enabling or disabling the accesses of workers based on their responses.

The portal has a set of configurable rules, screens, workflows, and notifications that support a flexible implementation based on your organization’s scenarios. Configurable features include:

Vaccination Mandate Tracking

  • Capture each worker’s vaccination status such as – Fully vaccinated, Partially Vaccinated, COVID Test results
  • Provision to apply for special accommodation, provide supporting details, submitting accommodation documents for validation
  • Ability for worker to submit supporting documentation and for appropriate staff to validate
    • Vaccination Card
    • Test Results
    • Special Accommodation requests
  • Workflows and configurable User Roles (i.e., HR, Health Officer) to review documents and monitor the process
  • Each worker has continuous access to Health Status records and a QR Code to provide status and prior records


Periodic Health Screening

  • Regular health screening assessments based on CDC/ OSHA guidelines to access health status of the workforce
  • Configurable timeframes for Screening (i.e., Daily, Bi-weekly, Weekly, Fortnightly, etc.)
  • Access card enablement/disablement based on the responses received as per organization playbook directives
  • Notifications via email and/or text messages when each worker is due to submit a new Health Screening response
  • Escalations and reminders to ensure actions taken are appropriate and workers are provided ample opportunity to respond
  • Receipt of QR code based on the successful completion of health screening


HR/Healthcare Team Portal, Case Management

  • A Dashboard / Portal for appropriate Staff (i.e., HR, Health Officer) to review and act on requests (approve, deny, return)
  • Allows for requests to be temporary or permanent based on the worker situation
  • Keeping track of organization’s vaccine tracking for all the workers, pending tasks for HR team, people with special accommodation, workers with COVID test result, who are yet to respond, workers who have declined to respond, etc.
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Physical Access Management and Enterprise Integration

  • Integration with multiple physical access control systems to provide enforcement capability for physical access
  • Easy integration with Physical access control systems, HR system, SSO system, etc.
  • Control access for workers, contractors, and visitors using health statuses
  • Ability to automatically activate or suspend worker access cards based on vaccination or health status
  • Configurable COVID Playbooks to allow the process to be tailored to any organization’s specific implementation
  • Integration with single or multiple building access control systems of any brand – it allows or restricts access to buildings based on COVID status for workers, contractors, vendors and all third parties
  • Recommendation to stay or come to work based upon configured templates
  • Optionally:
    • Kiosk at the entry or use contactless entry using Mobile device leveraging each worker’s Heath Status QR Code
    • Proximity and live data interaction and feeding with support to hardware wearable tags with the software

Contact Tracing and COVID Compliant Reporting

  • Contact Tracing
    • Automated identification of probable infected workers and hot spots based on data- enabled contact tracing
    • Communication to contacts who can be at risk based on the health data of the workforce
    • Tracing workers based on physical access control system and hardware wearables at workplace
  • Out-of-the-box regulatory Reporting such as AB-685, SB-1159, etc.
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Return-to-Work and Site Occupancy Dashboard

  • Return-to-Work Dashboard
    • Real-time health profile of the entire workforce in terms of vaccination status, recent test results and ongoing health screening
    • Ability to drill into specific replies to take necessary action such as manual notification to worker and/or manager, restricting access, etc.
    • Insights and patterns based on the data collected from different responses for vaccination and health screening
  • Site Occupancy Dashboard
    • Ability to visualize Site-Occupancy and to assess risks accordingly
    • Integrated with Contract Tracing


Contact us to learn more about how Vector Flow’s COVID Return-to-Work Portal can help you bring back workers safely and systematically without chaos.

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